Credit Card Setup

Step 1 - Add Credit Card Options as Bill Types in Settings

1. Login to Corecon v8 as an Admin
2. Click Settings (Gear Icon) at the top of the Main Menu.
3. Click Feature Settings | Procurement.
4. Navigate to the Bill Types section.
5. To add an option, navigate to the new row shown in the grid footer that is highlighted in yellow.
6. Enter the Credit Card name. Examples shown below.
   • Amex
   • Citibank Visa
   • Citibank Mastercard
   • Wells Fargo Visa
   • Home Depot Account Card
   • Lowe's Account Card
7. Click the 'Save' link shown to the right.
8. Repeat last two steps for other credit cards.

Step 2 - Add Credit Card Options as Employee Misc. Expense Payment Types in Settings

It is very common that Bill and Misc. Expense Payment Types options are identical.

1. Login to Corecon as an Admin.
2. Click Settings (Gear Icon) at the top of the Main Menu.
3. Click Feature Settings | Time and Expenses.
4. Navigate to the Misc. Expense Payment Types section.
5. To add an option, navigate to the new row shown in the grid footer that is highlighted in yellow.
6. Enter the Credit Card name. See examples in Step 1 above.
7. Click the 'Save' link shown to the right.
8. Repeat last two steps for other credit cards.

Step 3 - Add Credit Card Companies to Contact Management

1. Click the 'Contact Management' icon on the left menu.
2. Navigate to the blue 'Actions' button on the far right for Active Companies.
3. Click the drop-down and select 'Add Manually'.
4. In the data entry form, enter the credit card company or bank that issued the card. This is the only required field. Duplicate company names are not allowed and will generate an error when saving. Example credit card companies are shown below.
   • Amex
   • Citibank
   • Wells Fargo
   • Home Depot
   • Lowe's
5. Optional Primary Contact fields for the credit card company. This could be customer service (First Name = Customer, Last Name = Service) or billing department (First Name = Billing, Last Name = Department).
6. Optional Company fields: (This will be used as the default billing and shipping Address.)
   • Business Address, City, State, Zip Code, Country
   • Business Phone
   • Business Fax
7. Click the blue 'Save and Close'button at the bottom.

Step 4 - Add Credit Card Companies to Project Directory

The steps listed below need to be repeated for each project that will have credit card transactions.

1. Click the 'Projects' icon on the left menu.
2. Select the Project in the 'Quick Select' section. This will then refresh the page and show the 'Current Project Home' page.
3. Click the 'Project Team' tab and scroll down to the 'Project Directory' section.
4. Click the blue 'Actions' button on the far right.
5. Click 'Add Companies to Directory from Contact Management'.
6. Use the 'Search' field to filter the listing.
7. Click the checkbox next to the credit card company or bank to be added. Companies that are already in the project directory will not be shown.
8. Click the 'Add' button at the bottom of the form. This will remove the company or bank from the available list and add it to the Project Directory.

Step 5 - CoreconLink For QuickBooks and Xero - Setup Export Rules for Credit Card Transactions

Since each credit card will typically be a separate GL Account in QuickBooks or Xero, export rules can be definend for both Bill and Employee Misc. Expense Payment Types.

1. Open CoreconLink for QuickBooks or Xero.
2. Click 'Sync Preferences' button.
3. Navigate to AP Section | Bill Type Export Rules
4. Update export rules for each Bill Type.
5. Navigate to AP Section | Misc. Expense Payment Type Export Rules
6. Update export rules for each Payment Type.
7. Save Sync Preferences