Implementation Tips For Tracking Overhead Costs

Overhead costs that are not associated with Projects are usually entered directly in an accounting system and not Corecon. However, if these costs are going to be tracked in Corecon, the recommended approach is shown below.

1) Implementation Plan - Contact Management

Make sure all suppliers that provide services or products for the office are added in the Contact Management module.

Example Firms:

Office Supply Vendors
Copy and Shipping Vendors
Outside Legal and Accounting Firms
Construction Lead Service Providers

2) Implementation Plan - Project

Create a "fake" project called OVHD or OFFICE that will be used track office overhead expenses.

Related Help Topics and Training Videos:

3) Implementation Plan - Project Directory

The same companies in step 1 should be added to the Project Directory.

4) Implementation Plan - Job Cost Code Structure

Below are some examples of overhead cost categories. Typically, Job Cost Codes for this project would match the Accounting System's Items or GL Chart of Accounts that pertain to Overhead.

Related Help Topics and Training Videos:

Order #	Job Cost Code	Description	Quantity	Units	Internal Division	Internal Division Description
1	001-01	Business Development Labor	1	LS	001	Marketing and Business Development
2	001-02	Marketing Supplies and Misc. Expenses	1	LS	001	Marketing and Business Development

3	002-01	Estimators Labor	1	LS	002	Estimating
4	002-02	Blueprints, Reprographic Costs for Job Opportunities	1	LS	002	Estimating

5	003-01	Accounting Labor	1	LS	003	Administrative
6	003-02	Clerical Labor	1	LS	003	Administrative

7	004-01	Office Supplies	1	LS	004	Office
8	004-02	Office Utilities	1	LS
9	004-03	Office Rent	1	LS

5) Implementation Plan - Prime Contract and Original Budgets

Create a "fake" Prime Contract for each fiscal year where YOUR COMPANY is referenced in the Issued By (ex. Client) and Issued To (ex. Contractor) fields. This will allow yearly comparisons in the Project Financial Dashboards View.

Related Help Topics and Training Videos:

Prime Contract Examples:

Prime Contract # 2017

Issued By: Tower Contracting
Issued To: Tower Contracting
Subject: Fiscal Year 2017 Overhead Expenses

Tip: The status for this contract could be changed from 'Approved' to 'Approved and Closed' once the 2018 fiscal year starts.

Prime Contract # 2018

Issued By: Tower Contracting
Issued To: Tower Contracting
Subject: Fiscal Year 2018 Overhead Expenses

Contract Type and Budgets:

Contract Type: Fixed Lump Sum or Cost Plus (Does not matter)
Cost Budget: Could be set to yearly budget
Contract Amount: 0
Labor Hour Budget: 0
Equipment Hour Budget: 0

6) Implementation Plan - POs and/or Subcontracts

Create POs and Bills for overhead materials and services.

7) Implementation Plan - Enter and Approve Labor Timecards

8) Implementation Plan - Review Standard Job Cost Dashboards in Project Analytics

In Project Analytics, there are dashboards available to show financials rolled up by prime contract and by job cost code for cost tracking.